Required Documents Missing

Don’t Have Documents Required by HRS 91-2b

My request:

——————————————————————————–

From: Nellie (redacted)
Sent: Monday, December 21, 2009 2:03 PM
To: Okubo, Janice S.
Subject: UIPA Request for Forms

12-21-09

Aloha, Ms. Okubo

“Public Health Regulations, Chapter 8b, 2.4 B (2), (c) and (d) give the director of the DOH the discretion to decide what is to be contained on abbreviated copies, but abbreviated copies may only be issued when ALL the information required on the abbreviated form is included on a person’s original birth certificate on file. Pursuant to UIPA, I request either the department documents which describe what information is required to be included on an abbreviated copy of a birth certificate OR a blank, voided copy of the form for an abbreviated birth certificate.

I also request any documents defining “standard birth certificate”, “abbreviated copy of a birth certificate”, “Certificate of Live Birth”, and “Certification of Live Birth” as well as listing the the required information for each.

I also request any documents clarifying the difference between a verification and a Certification of Live Birth.

I prefer to receive these as electronic copies, e-mailed to (redacted) .

As always, I will continue sending this request until I receive confirmation that you have received it.

Thank you.

Nellie

Their response:

—– Original Message —–

From: Okubo, Janice S.

To: Nellie (redacted)

Cc: linden.h.joesting@hawaii.gov

Sent: Monday, January 04, 2010 2:47 PM

Subject: RE: UIPA Request for Forms

Aloha Ms. (redacted),

The agency does not have records responsive to your request.

My reply:

—– Original Message —–

From: Nellie (redacted)

To: Okubo, Janice S.

Cc: linden.h.joesting@hawaii.gov

Sent: Monday, January 04, 2010 7:00 PM

Subject: Re: UIPA Request for Forms

Aloha, Ms. Okubo.

HRS 91-2(b) requires all departments to:

(2) Adopt rules of practice, setting forth the nature and requirements of all formal and informal procedures available, and including a description of all forms and instructions used by the agency.

Formal procedures available, according to Chapter 8b of “Public Health Regulations” include the issuance of abbreviated certificates and verifications. Requirements and a description of the forms and instructions used by the agency in carrying out that procedure are required to be adopted and made publicly available.

A description of forms such as the Certificate of Live Birth, Certification of Live Birth, abbreviated copy, and standard copy birth certificates are required to be made public.

If you do not have these required rules of practice I will have to report it to the Ombudsman’s Office.

Thank you.

Nellie

Their response:

—– Original Message —–

From: Okubo, Janice S.

To: Nellie (redacted)

Cc: linden.h.joesting@hawaii.gov

Sent: Monday, January 04, 2010 7:56 PM

Subject: RE: UIPA Request for Forms

Aloha Ms. (redacted),

The department has already responded to your UIPA request below. Please refer to the response provided on Dec. 21 at 5:28 pm.

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2 Trackbacks

  1. By Red Flags in Hawaii « Butterdezillion's Blog on January 11, 2010 at 7:46 pm

    […] They deny that documents exist which are required by law, such as descriptions of their forms,  procedures,  and instructions which are mandated in HRS 91, […]

  2. By Red Flags in Hawaii « The Ghostfighters on February 1, 2010 at 2:19 am

    […] They deny that documents exist which are required by law, such as descriptions of their forms,  procedures,  and instructions which are mandated in HRS 91, […]

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